For commercial and industrial refrigeration projects (cold rooms, cold stores, process cooling) — not household fridges, home freezers or appliance repair. Results are planning estimates, not engineering design or safety advice; a qualified refrigeration engineer must confirm sizing before purchase.
Proposal Comparison Matrix for cold-storage EPC quotations
How do I compare cold-storage EPC proposals? Enter two to four supplier proposals side by side, line by line — scope, temperature, refrigerant, energy, building, exclusions, delivery, installation, commissioning, training, warranty, service and price. The tool lays the entries out in one table, flags any row left blank for a proposal, and shows the numeric spread (lowest to highest) for every numeric row. It does not score, rank or recommend a supplier — that judgment, and the engineering review behind it, stays with you and your qualified advisers.
| Line item | ||
|---|---|---|
| Technical scope | ||
| Technical scope & capacitykW | Missing | Missing |
| Storage / temperature assumptions | Missing | Missing |
| Refrigerant & system configuration | Missing | Missing |
| Energy assumptions — annual consumptionkWh/yr | Missing | Missing |
| Energy assumptions — design ambient°C | Missing | Missing |
| Building & insulation scope | Missing | Missing |
| Commercial & delivery | ||
| Exclusions & responsibility boundaries | Missing | Missing |
| Delivery terms & lead timeweeks | Missing | Missing |
| Installation | Missing | Missing |
| Commissioning | Missing | Missing |
| Installation & commissioning durationweeks | Missing | Missing |
| Training | Missing | Missing |
| Warrantyyears | Missing | Missing |
| Service & spare parts | Missing | Missing |
| Price | ||
| Quote validity (incl. freight & surcharge clauses)days | Missing | Missing |
| Price totalUSD | Missing | Missing |
| Price breakdown & stated assumptions | Missing | Missing |
Numeric spread (min / max)
For every numeric line with at least two entries, here is the lowest and highest figure quoted and the gap between them. This is a visibility aid, not a judgment of which number is "right" — a wide spread usually means the proposals describe different scope, not that one supplier is better.
Questions to send back to suppliers
Generated automatically from the blank cells above — copy these into a clarification email so every bidder responds on the same basis.
- Proposal A and Proposal B: please state "Technical scope & capacity" — this line is currently blank and cannot be compared without it.
- Proposal A and Proposal B: please state "Storage / temperature assumptions" — this line is currently blank and cannot be compared without it.
- Proposal A and Proposal B: please state "Refrigerant & system configuration" — this line is currently blank and cannot be compared without it.
- Proposal A and Proposal B: please state "Energy assumptions — annual consumption" — this line is currently blank and cannot be compared without it.
- Proposal A and Proposal B: please state "Energy assumptions — design ambient" — this line is currently blank and cannot be compared without it.
- Proposal A and Proposal B: please state "Building & insulation scope" — this line is currently blank and cannot be compared without it.
- Proposal A and Proposal B: please state "Exclusions & responsibility boundaries" — this line is currently blank and cannot be compared without it.
- Proposal A and Proposal B: please state "Delivery terms & lead time" — this line is currently blank and cannot be compared without it.
- Proposal A and Proposal B: please state "Installation" — this line is currently blank and cannot be compared without it.
- Proposal A and Proposal B: please state "Commissioning" — this line is currently blank and cannot be compared without it.
- Proposal A and Proposal B: please state "Installation & commissioning duration" — this line is currently blank and cannot be compared without it.
- Proposal A and Proposal B: please state "Quote validity (incl. freight & surcharge clauses)" — this line is currently blank and cannot be compared without it.
- Proposal A and Proposal B: please state "Training" — this line is currently blank and cannot be compared without it.
- Proposal A and Proposal B: please state "Warranty" — this line is currently blank and cannot be compared without it.
- Proposal A and Proposal B: please state "Service & spare parts" — this line is currently blank and cannot be compared without it.
- Proposal A and Proposal B: please state "Price total" — this line is currently blank and cannot be compared without it.
- Proposal A and Proposal B: please state "Price breakdown & stated assumptions" — this line is currently blank and cannot be compared without it.
Next step
Once the gaps above are closed and every proposal answers the same scope, you can issue one structured RFQ and request directly comparable quotes.
Start a structured RFQEstimates Only: This calculator is provided for general informational purposes only. Results are approximate and may contain errors, omissions, or outdated information. They do not constitute legal, financial, engineering, tax, technical, or professional advice. Users are solely responsible for independently verifying all calculations, specifications, prices, regulations, and requirements with qualified professionals before making any decisions. By using this calculator, you acknowledge that the website owners, operators, and affiliates accept no responsibility or liability for any loss, damage, or decisions resulting from its use.
Method & limitations
This tool is a planning aid that organises what each supplier stated, highlights what is missing, and calculates the arithmetic spread between numbers you enter — it performs no engineering review, no scoring and no ranking of suppliers. ColdMatch Group is a supplier-neutral procurement platform; it is not an EPC contractor, equipment manufacturer or lender, and does not certify or warrant any proposal compared here. Validate technical assumptions (duty, refrigerant, energy, redundancy) and commercial terms (scope boundaries, warranty, delivery) with a qualified refrigeration engineer and your own commercial and legal advisers before signing any contract.
Frequently asked questions
- Does this tool tell me which proposal is best?
- No. It lays proposals side by side, flags blanks and shows numeric spreads only. Deciding which proposal fits your project requires engineering review, reference checks and commercial judgment that this tool does not and cannot perform.
- Why does it flag missing items instead of filling in defaults?
- Inventing a default number for a blank cell would hide a real gap in a supplier's proposal. The tool instead lists exactly which line is missing from which proposal so you can ask the supplier directly rather than guess.
- Is ColdMatch the engineer or contractor reviewing these proposals?
- No. ColdMatch Group is a supplier-neutral sourcing platform, not an EPC contractor, equipment manufacturer or lender. This matrix is a self-serve planning aid; a qualified refrigeration engineer should review the technical content of any proposal before you commit.
Related: How to compare cold storage quotations (22-point framework) · Refrigeration bid comparison calculator · RFQ readiness score calculator
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