How ColdMatch Handles Cold Storage Requests

1. Intake

You submit a request through the RFQ builder, a calculator lead gate or WhatsApp. Nothing is routed yet — the goal is to capture product, temperature, capacity, country and timeline.

• RFQ builder, calculator gate, contact form or WhatsApp
• Minimum: product, temperature band, capacity, country
• Documents and drawings can be attached privately

2. Clarification

Missing technical points are clarified with you before any supplier sees the request, so quotes are comparable rather than speculative.

• Missing capacity, throughput or ambient data is filled in
• Grid power, voltage/phase and backup needs confirmed
• Scope boundaries agreed: civil works, racking, commissioning

3. Structuring

The request is converted into a standard specification sheet with consistent units and a single scope, so every supplier quotes the same thing.

• Consistent units for capacity, temperature and throughput
• Load and sizing estimates from cold chain calculators
• One shared scope statement issued to all recipients

4. Routing

The structured request is matched to suppliers and partners by technical fit, country coverage and project size — not by who pays the most.

• Matched on product type, temperature band and capacity
• Filtered by country coverage and export capability
• Support scopes such as generators, pumps or solar added when needed

5. Response and follow-up

Suppliers contract directly with you. ColdMatch follows up on response quality and keeps the request open until you confirm it is resolved or closed.

• Suppliers quote and contract with you directly
• Follow-up on unanswered or incomplete responses
• Request closed only when you confirm the outcome

Best for

Commercial and industrial cold chain projects, typically from USD 250,000 upward: cold rooms, refrigerated warehouses, blast freezers, processing plant refrigeration and distribution hubs.

Not a fit: domestic refrigerators, household or office air conditioning, small repair call-outs, or spare-parts-only enquiries.

Typical cold chain project types

• Fruit, vegetable and horticulture cold storage with pre-cooling
• Meat, poultry and fish chilling plus blast freezing
• Dairy and beverage process cooling
• Pharma and vaccine GDP cold chain (2–8 °C, −20 °C, −70 °C)
• Refrigerated warehouses, 3PL hubs and mobile cold rooms

Cold room vs refrigerated warehouse

A cold room is a single insulated chamber, usually under ~500 m³, serving one process or storage step. A refrigerated warehouse is a multi-zone facility with racking, docks, air locks and a central refrigeration plant, sized by pallet positions and daily throughput rather than by room volume.

What affects project cost

• Storage volume, pallet positions and daily throughput
• Target temperature and ambient design conditions
• Refrigerant choice (NH₃, CO₂, HFC) and plant redundancy
• Panel thickness, doors, air locks and civil works
• Backup power, solar, freight, duties and commissioning

Temperature range checklist

• +12 to +16 °C — bananas, potatoes, curing
• +2 to +8 °C — pharma GDP, dairy, fresh produce
• 0 to +4 °C — meat, fish and chilled distribution
• −18 to −25 °C — frozen storage
• −35 to −40 °C — blast freezing and IQF

RFQ checklist

• Product, temperature and daily intake
• Room dimensions or required pallet positions
• Site location, ambient conditions and power supply
• Backup autonomy and redundancy level
• Budget range, timeline and scope exclusions

Build your RFQ →

Project type cluster

Agriculture and horticulture cold storage

Pre-cooling plus storage for fruit, vegetables and flowers, usually +2 to +12 °C with high humidity control and fast pull-down after harvest. Sized by daily intake in tonnes, not only by room volume.

Meat, poultry and fish cold storage

Chilling at 0 to +4 °C combined with blast freezing at −35 to −40 °C and frozen holding at −18 to −25 °C. Hygienic panels, drainage and separate dirty/clean flows are part of scope.

Pharmaceutical and API cold storage

GDP-compliant 2–8 °C rooms, −20 °C and, for some active pharmaceutical ingredients and biologics, −70 °C. Requires mapping, IQ/OQ/PQ, N+1 refrigeration, backup power and alarm escalation.

Refrigerated warehouse and 3PL distribution

Multi-zone facilities sized by pallet positions, dock doors and daily throughput. Typical scope covers racking, air locks, dock levellers, a central plant and an energy strategy.

Food processing plant refrigeration

Process cooling, chillers, spiral or tunnel freezers and glycol loops integrated with production lines. Usually specified alongside ISO 22000 and HACCP food safety requirements.

Mobile and containerised cold rooms

Plug-and-play 20 ft or 40 ft refrigerated units for seasonal peaks, remote sites and temporary capacity, typically −25 to +8 °C with optional solar or generator support.