Example RFQ for a Packhouse Cooling Project

Buyer scenario

An example export packhouse receives field produce during a short season, needs rapid pre-cooling and enough chilled holding to buffer container loading.

Key feasibility questions

Questions a supplier or partner will normally ask before quoting this scope.

• Is the packhouse building existing or part of the project?
• How many container loads per day must be staged?
• Is controlled atmosphere needed now or in a later phase?
• What humidity range protects the specific crops handled?

Procurement considerations

Commercial and technical points that typically change the cost of this request.

• Forced-air tunnels are flexible; hydro-cooling suits specific crops only
• Buffer storage smooths dispatch and avoids re-warming
• Season length affects whether staged investment makes sense

What ColdMatch needs before routing

Minimum information for the request to be routed to suitable suppliers or partners.

• Peak tonnage and harvest calendar
• Pull-down time and target temperatures
• Building and power status
• Budget band and required live date

Common mistakes in this request type

Frequent gaps that make quotes incomparable or delay responses.

• Designing for holding only and leaving pre-cooling undersized
• Assuming one pre-cooling method fits every crop
• Skipping dispatch staging, causing loading-bay re-warming

What this example is not

This is a typical, anonymised illustration. It does not describe a named client, and it does not guarantee supplier acceptance, pricing, financing approval or project outcomes. Every figure is subject to partner review.

Best for

Commercial and industrial cold chain projects, typically from USD 250,000 upward: cold rooms, refrigerated warehouses, blast freezers, processing plant refrigeration and distribution hubs.

Not a fit: domestic refrigerators, household or office air conditioning, small repair call-outs, or spare-parts-only enquiries.

Typical cold chain project types

• Fruit, vegetable and horticulture cold storage with pre-cooling
• Meat, poultry and fish chilling plus blast freezing
• Dairy and beverage process cooling
• Pharma and vaccine GDP cold chain (2–8 °C, −20 °C, −70 °C)
• Refrigerated warehouses, 3PL hubs and mobile cold rooms

Cold room vs refrigerated warehouse

A cold room is a single insulated chamber, usually under ~500 m³, serving one process or storage step. A refrigerated warehouse is a multi-zone facility with racking, docks, air locks and a central refrigeration plant, sized by pallet positions and daily throughput rather than by room volume.

What affects project cost

• Storage volume, pallet positions and daily throughput
• Target temperature and ambient design conditions
• Refrigerant choice (NH₃, CO₂, HFC) and plant redundancy
• Panel thickness, doors, air locks and civil works
• Backup power, solar, freight, duties and commissioning

Temperature range checklist

• +12 to +16 °C — bananas, potatoes, curing
• +2 to +8 °C — pharma GDP, dairy, fresh produce
• 0 to +4 °C — meat, fish and chilled distribution
• −18 to −25 °C — frozen storage
• −35 to −40 °C — blast freezing and IQF

RFQ checklist

• Product, temperature and daily intake
• Room dimensions or required pallet positions
• Site location, ambient conditions and power supply
• Backup autonomy and redundancy level
• Budget range, timeline and scope exclusions

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Project type cluster

Agriculture and horticulture cold storage

Pre-cooling plus storage for fruit, vegetables and flowers, usually +2 to +12 °C with high humidity control and fast pull-down after harvest. Sized by daily intake in tonnes, not only by room volume.

Meat, poultry and fish cold storage

Chilling at 0 to +4 °C combined with blast freezing at −35 to −40 °C and frozen holding at −18 to −25 °C. Hygienic panels, drainage and separate dirty/clean flows are part of scope.

Pharmaceutical and API cold storage

GDP-compliant 2–8 °C rooms, −20 °C and, for some active pharmaceutical ingredients and biologics, −70 °C. Requires mapping, IQ/OQ/PQ, N+1 refrigeration, backup power and alarm escalation.

Refrigerated warehouse and 3PL distribution

Multi-zone facilities sized by pallet positions, dock doors and daily throughput. Typical scope covers racking, air locks, dock levellers, a central plant and an energy strategy.

Food processing plant refrigeration

Process cooling, chillers, spiral or tunnel freezers and glycol loops integrated with production lines. Usually specified alongside ISO 22000 and HACCP food safety requirements.

Mobile and containerised cold rooms

Plug-and-play 20 ft or 40 ft refrigerated units for seasonal peaks, remote sites and temporary capacity, typically −25 to +8 °C with optional solar or generator support.