Refrigeration Equipment RFQ

Refrigeration Equipment RFQs done right

Equipment RFQs live and die by the specificity of their component-level requirements. The ColdMatch Refrigeration Equipment RFQ generator lets buyers specify compressors, evaporators, condensers, controls and ancillaries at the detail suppliers need to quote firm — not indicative — prices.

Launch the Tender Wizard Back to Procurement Suite

Component-level fields

Fields cover screw, reciprocating and scroll compressors; DX, flooded and pumped-recirculation evaporators; air- and evaporative-cooled condensers; PLC and BEMS control systems.

Compressor duty, refrigerant, oil management, capacity control
Evaporator air volume, fin spacing, defrost, drain-pan heaters
Condenser fluid, water treatment, VFD fans, sound limits
Controls: PLC brand, HMI, remote access, alarm hierarchy
Ancillaries: receivers, oil separators, isolators, safety valves

Standards, safety and certifications

Multi-select for PED, ASME, EN 378, ATEX, UL, CE, EAC and regional pressure-vessel codes. Selecting the standards updates the generated tender narrative and the evaluation criteria automatically.

How to issue a refrigeration equipment RFQ

Component-first workflow for capex-grade equipment tenders.

1
Define the project envelope
Enter project country, industry, facility type (new build, expansion, retrofit), storage temperature bands, ambient conditions, capacity in m³ or tons, and daily throughput.
2
Specify the refrigeration system
Select system type (ammonia, CO₂ transcritical, cascade, HFC/HFO), refrigerant preference, and target components: compressors, evaporators, condensers, and control system.
3
Describe the building envelope
Add insulated panels, doors, flooring, loading docks, racking systems, and required standards (HACCP, BRC, GDP, ATEX, IFS) with regional certifications.
4
Attach drawings and BOQ
Upload architectural drawings, single-line diagrams, tender BOQ, and any existing technical specifications. The AI assistant flags gaps in real time.
5
Set commercial terms
Choose Incoterms, payment terms, warranty period, delivery deadline, installation and commissioning scope, training, spare parts and maintenance SLA.
6
Generate and distribute
Export the RFQ, RFP, tender document, SOW, BOQ, evaluation matrix and executive summary as PDF, DOCX or XLSX. Share a secure link with qualified suppliers worldwide.

Frequently asked questions

Is the Refrigeration Equipment RFQ really free to use?

Yes. ColdMatch Group is buyer-first and vendor-neutral. Creating tenders, generating documents and receiving supplier quotes is free for buyers. Suppliers pay when they win qualified business.

What file formats are produced?

The wizard produces PDF and DOCX for narrative documents (RFQ, RFP, tender, SOW, executive summary) and XLSX for structured artifacts (BOQ, supplier evaluation matrix, vendor comparison sheet).

Does the platform support international standards?

Yes. Templates include HACCP, BRC, IFS, GDP, ISO 22000, EN 378, ASHRAE, ATEX, EIAR and regional food-safety references. You can tick applicable standards and the generated documents cite them in the correct sections.

Can I save a draft and resume later?

Every step auto-saves locally, and signed-in users can save named drafts, resume them from any device, duplicate projects and keep version history for audit trails.

How is data privacy handled?

Tenders are private by default. Sharing is opt-in via secure links; suppliers only see what you release. Uploaded drawings and specifications are encrypted in transit and at rest.

Does it work in multiple languages?

Yes. The wizard interface and generated documents support English, French, Spanish, Portuguese, Arabic, German, Italian, Russian, Japanese and Korean, matching the buyer's chosen locale.