Cold Storage RFQ Generator for enterprise procurement
The ColdMatch Cold Storage RFQ Generator produces a fully structured Request for Quotation covering every field an experienced refrigeration engineer would expect — from evaporator selection to Incoterms — in a fraction of the time it takes to draft one manually. Buyers use the same generator for a 500 m³ blast freezer retrofit and a 30,000-pallet distribution centre, because the schema scales without losing precision.
What a professional RFQ contains
A cold storage RFQ that suppliers can price accurately must specify the technical envelope, refrigeration system, controls, safety, commercial terms and evaluation criteria in one coherent document. Missing any of these forces suppliers to hedge, which inflates prices by 8–15%.
- Executive summary and project background
- Site conditions and ambient design data
- Storage requirements: temperature bands, capacity, throughput, dwell time
- Refrigeration system architecture and refrigerant preference
- Component-level requirements with acceptable models
- Controls, monitoring, alarms and remote access
- Standards, certifications and inspection regime
- Delivery, installation, commissioning, training and warranty
- Commercial: currency, Incoterms, payment terms, bond requirements
- Submission format, deadline and evaluation criteria
Exports that suppliers actually want
The generator produces the narrative RFQ as PDF and DOCX and the Bill of Quantities and evaluation matrix as XLSX. Suppliers can bid straight into the workbook, which keeps like-for-like comparison clean.
AI assistant that thinks like a chief engineer
The built-in assistant reviews your inputs, detects missing information (for example a stated -25 °C target with no defrost strategy), suggests complementary equipment (drip trays, heated door frames, condensate line trace-heating) and flags project risks such as unrealistic delivery timelines for European refrigerant regulations.
How to generate a cold storage RFQ
Steps to produce a distribution-ready RFQ pack.
- 1Define the project envelopeEnter project country, industry, facility type (new build, expansion, retrofit), storage temperature bands, ambient conditions, capacity in m³ or tons, and daily throughput.
- 2Specify the refrigeration systemSelect system type (ammonia, CO₂ transcritical, cascade, HFC/HFO), refrigerant preference, and target components: compressors, evaporators, condensers, and control system.
- 3Describe the building envelopeAdd insulated panels, doors, flooring, loading docks, racking systems, and required standards (HACCP, BRC, GDP, ATEX, IFS) with regional certifications.
- 4Attach drawings and BOQUpload architectural drawings, single-line diagrams, tender BOQ, and any existing technical specifications. The AI assistant flags gaps in real time.
- 5Set commercial termsChoose Incoterms, payment terms, warranty period, delivery deadline, installation and commissioning scope, training, spare parts and maintenance SLA.
- 6Generate and distributeExport the RFQ, RFP, tender document, SOW, BOQ, evaluation matrix and executive summary as PDF, DOCX or XLSX. Share a secure link with qualified suppliers worldwide.