Is the Cold Storage RFQ Generator really free to use?

Yes. ColdMatch Group is buyer-first and vendor-neutral. Creating tenders, generating documents and receiving supplier quotes is free for buyers. Suppliers pay when they win qualified business.

What file formats are produced?

The wizard produces PDF and DOCX for narrative documents (RFQ, RFP, tender, SOW, executive summary) and XLSX for structured artifacts (BOQ, supplier evaluation matrix, vendor comparison sheet).

Does the platform support international standards?

Yes. Templates include HACCP, BRC, IFS, GDP, ISO 22000, EN 378, ASHRAE, ATEX, EIAR and regional food-safety references. You can tick applicable standards and the generated documents cite them in the correct sections.

Can I save a draft and resume later?

Every step auto-saves locally, and signed-in users can save named drafts, resume them from any device, duplicate projects and keep version history for audit trails.

How is data privacy handled?

Tenders are private by default. Sharing is opt-in via secure links; suppliers only see what you release. Uploaded drawings and specifications are encrypted in transit and at rest.

Does it work in multiple languages?

Yes. The wizard interface and generated documents support English, French, Spanish, Portuguese, Arabic, German, Italian, Russian, Japanese and Korean, matching the buyer's chosen locale.

Cold Storage RFQ Generator

Cold Storage RFQ Generator for enterprise procurement

The ColdMatch Cold Storage RFQ Generator produces a fully structured Request for Quotation covering every field an experienced refrigeration engineer would expect — from evaporator selection to Incoterms — in a fraction of the time it takes to draft one manually. Buyers use the same generator for a 500 m³ blast freezer retrofit and a 30,000-pallet distribution centre, because the schema scales without losing precision.

Human Global Expert Guidance•Vendor-Neutral Procurement•Qualified International Suppliers•Commercial Confidentiality

Launch the Tender Wizard Back to Procurement Suite

What a professional RFQ contains

A cold storage RFQ that suppliers can price accurately must specify the technical envelope, refrigeration system, controls, safety, commercial terms and evaluation criteria in one coherent document. Missing any of these forces suppliers to hedge, which inflates prices by 8–15%.

Executive summary and project background
Site conditions and ambient design data
Storage requirements: temperature bands, capacity, throughput, dwell time
Refrigeration system architecture and refrigerant preference
Component-level requirements with acceptable models
Controls, monitoring, alarms and remote access
Standards, certifications and inspection regime
Delivery, installation, commissioning, training and warranty
Commercial: currency, Incoterms, payment terms, bond requirements
Submission format, deadline and evaluation criteria

Exports that suppliers actually want

The generator produces the narrative RFQ as PDF and DOCX and the Bill of Quantities and evaluation matrix as XLSX. Suppliers can bid straight into the workbook, which keeps like-for-like comparison clean.

AI assistant that thinks like a chief engineer

The built-in assistant reviews your inputs, detects missing information (for example a stated -25 °C target with no defrost strategy), suggests complementary equipment (drip trays, heated door frames, condensate line trace-heating) and flags project risks such as unrealistic delivery timelines for European refrigerant regulations.

How to generate a cold storage RFQ

Steps to produce a distribution-ready RFQ pack.

1
Define the project envelope
Enter project country, industry, facility type (new build, expansion, retrofit), storage temperature bands, ambient conditions, capacity in m³ or tons, and daily throughput.
2
Specify the refrigeration system
Select system type (ammonia, CO₂ transcritical, cascade, HFC/HFO), refrigerant preference, and target components: compressors, evaporators, condensers, and control system.
3
Describe the building envelope
Add insulated panels, doors, flooring, loading docks, racking systems, and required standards (HACCP, BRC, GDP, ATEX, IFS) with regional certifications.
4
Attach drawings and BOQ
Upload architectural drawings, single-line diagrams, tender BOQ, and any existing technical specifications. The AI assistant flags gaps in real time.
5
Set commercial terms
Choose Incoterms, payment terms, warranty period, delivery deadline, installation and commissioning scope, training, spare parts and maintenance SLA.
6
Generate and distribute
Export the RFQ, RFP, tender document, SOW, BOQ, evaluation matrix and executive summary as PDF, DOCX or XLSX. Share a secure link with qualified suppliers worldwide.

Frequently asked questions

How ColdMatch Group works — independent B2B procurement and sourcing platform — ColdMatch Group is an independent B2B procurement and sourcing platform for industrial refrigeration, cold storage and cold-chain projects from USD $250K+, connecting buyers with qualified third-party suppliers, EPC contractors and independent financing providers.