The Cold Storage Tender Builder built for procurement teams
ColdMatch Group's Cold Storage Tender Builder is a free, buyer-first platform used by cold storage operators, food manufacturers, logistics companies and EPC contractors to structure professional tenders in under an hour. Replace scattered spreadsheets and email chains with one intelligent wizard that captures every technical, commercial and compliance requirement, then generates a complete tender pack ready to distribute to qualified international suppliers.
Who uses the Tender Builder
Procurement managers running multi-site cold storage programmes, EPC contractors preparing tender packs on behalf of owners, consultants supporting food manufacturers through capex projects, and independent buyers issuing their first refrigeration tender.
- Cold storage & 3PL operators
- Food and beverage manufacturers
- Pharma and life sciences
- EPC and mechanical contractors
- Consulting engineers
- Government and NGO buyers
What the Tender Builder captures
Every field a serious tender requires — from ambient temperature and refrigerant preference to Incoterms and maintenance SLA — organised into clear steps with real-time validation.
- Company & contact profile with procurement authority level
- Full technical envelope: temperature bands, capacity, throughput, room count
- Refrigeration system, refrigerant, compressors, evaporators, condensers
- Building envelope: panels, doors, flooring, docks, racking
- Smart systems: IoT monitoring, BEMS, backup power, solar, fire protection
- Standards & certifications multi-select
- Commercial terms: Incoterms, payment, warranty, delivery, installation, training
- Financing request and supplier finance requirements
- Attachments: drawings, BOQ, technical specifications, images
Why buyers switch from Word templates
Word templates lose consistency across projects, ignore missing information, and cannot generate evaluation artefacts. The Tender Builder standardises every project against the same enterprise schema, then produces the tender pack, BOQ and supplier evaluation matrix automatically. AI-assisted checks flag gaps, contradictory specifications and missing standards before you release.
Vendor-neutral by design
ColdMatch Group represents buyers. The platform does not favour manufacturers, does not accept listing fees for placement, and does not steer specifications toward any brand. Suppliers are qualified on capability, reference projects and compliance evidence.
How to build a cold storage tender
Six-step workflow to produce a complete cold storage tender pack.
- 1Define the project envelopeEnter project country, industry, facility type (new build, expansion, retrofit), storage temperature bands, ambient conditions, capacity in m³ or tons, and daily throughput.
- 2Specify the refrigeration systemSelect system type (ammonia, CO₂ transcritical, cascade, HFC/HFO), refrigerant preference, and target components: compressors, evaporators, condensers, and control system.
- 3Describe the building envelopeAdd insulated panels, doors, flooring, loading docks, racking systems, and required standards (HACCP, BRC, GDP, ATEX, IFS) with regional certifications.
- 4Attach drawings and BOQUpload architectural drawings, single-line diagrams, tender BOQ, and any existing technical specifications. The AI assistant flags gaps in real time.
- 5Set commercial termsChoose Incoterms, payment terms, warranty period, delivery deadline, installation and commissioning scope, training, spare parts and maintenance SLA.
- 6Generate and distributeExport the RFQ, RFP, tender document, SOW, BOQ, evaluation matrix and executive summary as PDF, DOCX or XLSX. Share a secure link with qualified suppliers worldwide.