Project Documentation Center
Free, downloadable tender and procurement templates for cold-chain projects — technical specifications, bid comparison matrices, scope-of-work, EPC contract terms, FAT/SAT protocols and evaluation scorecards. Independent, supplier-neutral, buyer-first.
Cold Chain RFQ Template
Neutral, buyer-side RFQ used to solicit competing quotes from vetted refrigeration suppliers.
Cold Storage — Scope of Work (SoW)
Defines exactly what the EPC or supplier is responsible for. Prevents late scope disputes.
Technical Specification Template
Room-by-room technical spec: dimensions, temperature, load, refrigeration and controls.
Tender Checklist
Pre-issue and pre-award checklist so tenders close cleanly and on time.
Procurement Checklist
Operational checklist to run a multi-package cold-chain procurement.
CAPEX Planning Template
Line-item CAPEX planner: base cost, contingency, escalation, financing and working capital.
Commissioning Checklist
Structured commissioning + handover checklist. Missing items delay operations by weeks.
Bid Comparison Matrix (Technical + Commercial)
Side-by-side scoring matrix to compare up to 5 bidders on technical, commercial, lifecycle and risk criteria. Download the CSV to score in Excel or Google Sheets.
Tender Evaluation Scorecard
Individual evaluator scorecard — one per reviewer per bidder. Aggregated scores feed the Bid Comparison Matrix.
EPC Contract Terms Checklist
Owner-side checklist of the commercial and technical clauses that materially move cold-chain project risk. Use before signing any EPC or supply contract.
FAT / SAT Protocol Template
Factory Acceptance Test and Site Acceptance Test protocol for cold-chain equipment — prevents disputes at handover and protects retention release.
Pre-RFQ Site Survey Checklist
Complete site data pack required before issuing a serious cold-chain RFQ. Missing data = wide bids and change orders.