Buyer tool · procurement brief
Cold storage procurement brief
Collect your calculator results and project assumptions in one editable brief, so every supplier prices the same project. CAPEX, OPEX and energy fill in automatically if you have used our estimators in this browser. Everything stays on this device until you choose to send it.
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Your brief
COLD STORAGE PROCUREMENT BRIEF (buyer-prepared, preliminary) Project: not stated Location: not stated Route (build vs buy): Not decided Requirements - Temperature band: not stated - Storage: not stated; floor area not stated - Inbound throughput: not stated - Refrigeration capacity: not stated - Refrigerant direction: not stated; redundancy not stated - Design ambient: not stated Planning estimates (calculator outputs, not quotations) - CAPEX: not stated - Non-energy OPEX: not stated - Energy: not stated at tariff not stated (source: not stated) Compliance / standards to address: not stated Required deliverables: Load calculation at stated design conditions; P&ID and equipment list; Electrical load and supply requirement; Factory acceptance test (FAT) plan; Site acceptance test (SAT) / performance test; Commissioning report and as-built drawings Delivery terms: not stated Target timeline: not stated Notes: not stated Suppliers are asked to quote at the stated conditions, list every exclusion and state warranty, commissioning scope and lead time.
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Readiness checklist
Before you send the request
- Peak storage and daily throughput agreed internally
- Temperature band(s) and product entry temperature known
- Site, power availability and permits checked
- Budget owner and decision date named
Before contract award
- Proposals compared on the same scope, exclusions and design ambient
- FAT plan and witness points agreed
- Warranty, spares and service response written into the contract
- Delivery terms (e.g. Incoterms) and lead time confirmed
Before handover
- SAT / performance test passed at stated conditions
- Commissioning report and as-built drawings received
- Operators trained; O&M manuals delivered
- Refrigerant log and safety documentation in place
Financing readiness (if you plan to finance)
- CAPEX estimate and scope ready to share
- Recent company financial statements available
- Project timeline and equity contribution defined
- Understand that ColdMatch does not lend or approve finance; qualified projects may be introduced to independent partners
Detail: FAT/SAT checklist · commissioning checklist · compare supplier proposals · financing scenarios