Funding template packs

Free funding template packs for cold-chain buyers

Three neutral, ready-to-adapt templates every serious lender, ECA, DFI or leasing partner will expect you to have in place. Download as Markdown, edit in any tool, and paste directly into your lender pack or virtual data room.

Template pack · Markdown

Cold-Chain Financing Readiness Checklist

Cross-instrument readiness checklist for commercial banks, DFIs, ECAs, leasing companies and green/ESG facilities. Use it before you approach any lender.

Who this is for: Sponsors, CFOs and project leads preparing a first lender approach for a cold-storage, refrigeration, food-processing or pharma cold-chain project.

Sponsor & counterparty

KYC pack for the borrowing entity (certificate of incorporation, shareholder register, UBO chart).
Sanctions, PEP and integrity due-diligence screening for beneficial owners and directors.
Group organogram showing borrower, guarantors, project company and operator.
Sponsor track record: prior cold-chain / industrial projects delivered, with references.
Management team CVs — commercial, technical (refrigeration), finance, HSE.

Financials

Audited financial statements — 3 years, plus interim management accounts.
Consolidated group accounts (if borrower is a subsidiary).
Tax clearance / good-standing certificates as required in the jurisdiction.
Existing debt schedule with covenants and security package.
5-year integrated financial model (P&L, balance sheet, cash flow) with monthly cash flow in year 1.

Project — commercial

One-page project summary (facility type, capacity, location, cost, tenor, ask).
Feasibility study or business plan with sensitivity analysis (throughput, energy, refrigerant price).
Draft or signed offtake / storage-as-a-service contracts with named counterparties.
Market and demand study for cold-storage rental or processed-goods sales.
Competitive positioning and pricing benchmark.

Project — technical

Vendor-neutral technical specification (temperature classes, refrigerant, MHE, controls, energy KPI).
At least three benchmarked equipment quotations (RFQ package).
Selected EPC / OEM shortlist with selection rationale.
Refrigerant strategy: current GWP, target GWP, transition timeline, regulatory alignment.
Energy baseline (kWh/m³ or kWh/tonne) and target with kW / m² sizing check.
+ 1 more in the download

Permits, ESG & compliance

Land tenure evidence (title, lease, concession) and zoning compliance.
Construction and operating permits map with expected approval timeline.
Environmental & social baseline aligned with IFC Performance Standards / EBRD PRs.
Refrigerant handling and F-Gas / equivalent compliance plan.
Occupational safety and food-safety certifications planned (HACCP, ISO 22000, GDP for pharma).
+ 1 more in the download

Insurance & risk

Construction all-risk (CAR) and delayed start-up (DSU) insurance strategy.
Marine cargo cover for imported equipment tranches.
Property, business-interruption and public-liability cover for operations.
Currency / hedging plan where debt and revenue currencies differ.
Political risk / ECA cover strategy for cross-border equipment.

Funding request

Requested amount, tenor, grace period and drawdown profile.
Proposed capital stack (equity, senior debt, ECA, vendor credit, leasing, green tranche, grants).
Use-of-proceeds table tied line-by-line to the RFQ / BOQ.
Security package offered (mortgage, pledge, receivables assignment, corporate guarantee).
Repayment source waterfall and DSCR profile across sensitivities.

Template pack · Markdown

Cold-Chain Information Memorandum (IM) — Section Outline

Section-by-section outline for a lender / investor Information Memorandum for a cold-storage, refrigeration or food-processing project. Neutral structure — no lender is specified.

Who this is for: Sponsors and advisors preparing a formal IM for a mid-market to large cold-chain project (typically USD 5M–100M+).

1. Executive summary (2–3 pages)

Sponsor identity and one-line project description.
Location, facility type, capacity (m³, tonnes/day), temperature classes.
Total project cost, requested financing, tenor and target close.
Key metrics: IRR, NPV, DSCR, payback, LTC.
Strategic rationale (food security, exports, ESG, capacity gap).

2. Sponsor & group

Group history, ownership, governance.
Track record of prior cold-chain / industrial projects.
Management team and organisational capacity.
Existing operations relevant to the project (throughput, revenues, customers).

3. Market & demand

Sector overview (food, seafood, dairy, pharma, retail, 3PL).
Demand drivers, cold-chain gap analysis, competitor mapping.
Offtake structure (own-account processing vs 3PL storage-as-a-service).
Pricing benchmark and customer pipeline.

4. Technical description

Site plan, elevations, refrigerated volumes by temperature class.
Refrigeration architecture (NH3, CO2, HFO, hybrid) and rationale.
Envelope, insulation and vapour-barrier strategy.
MHE, racking, dock design and throughput logic.
Controls, monitoring, cybersecurity and integration with WMS/ERP.
+ 2 more in the download

5. Delivery plan

Procurement strategy (EPC vs multi-package) and vendor selection rationale.
Construction schedule with milestones and long-lead items.
Commissioning and validation plan (especially GDP for pharma).
Operations & maintenance model (in-house vs contracted).

6. ESG & climate

Environmental & social impact assessment summary.
Refrigerant transition plan and GHG baseline.
Energy KPI target and monitoring plan.
Community, labour and health & safety framework.
Alignment with green / SLL / taxonomy criteria where applicable.

7. Financials

5–10 year financial model with base / upside / downside cases.
Revenue build-up, cost build-up, utilisation ramp.
Sensitivity tables (utilisation, tariff, energy price, refrigerant price, FX).
Debt sizing (DSCR, LLCR, PLCR), covenant proposal.
Returns to equity across cases.

8. Risk register

Construction, technology, operational, market, offtake, regulatory, FX, refrigerant, climate.
Probability × impact scoring with mitigation for each risk.

9. Financing ask

Requested capital stack and instruments (equity, senior, ECA, vendor, leasing, green, grants).
Security package offered.
Drawdown profile, grace period, tenor, indicative pricing bands (indicative only).
Conditions precedent the sponsor can already meet vs those requiring lender input.

10. Appendices

Corporate documents, audited financials, permits, land title, offtake heads of terms.
Technical drawings, RFQ package summary, vendor quotations.
Feasibility study, ESIA, energy audit, refrigerant plan.
Insurance strategy and quotations.

Template pack · Markdown

Cold-Chain Financing Data Room — Document List

Folder-by-folder list of the documents a professional lender, DFI, ECA or investor data-room diligence team will typically request. Use it to structure your virtual data room from day one.

Who this is for: Sponsors, CFOs, project managers and advisors preparing a virtual data room for lender / investor due diligence.

01 — Corporate

Certificate of incorporation, articles / by-laws, current shareholder register.
UBO chart and KYC packs for each ≥ 10% beneficial owner.
Board resolutions authorising the project and the financing.
Powers of attorney for signatories.
Sanctions, PEP and adverse-media screening reports.

02 — Financial

Audited financials (3 years) — borrower, guarantors and consolidated group.
Latest management accounts and monthly cash flow (last 12 months).
Existing debt schedule and copies of key loan agreements.
Tax clearance certificates and copies of last 3 tax returns.
Integrated 5-year financial model (Excel, formula-driven).

03 — Project — commercial

Executive summary and Information Memorandum.
Feasibility study and business plan.
Market study and demand analysis.
Offtake / storage-as-a-service contracts (draft or executed).
Customer pipeline and pricing benchmark.

04 — Project — technical

Site plan, general arrangement drawings and elevations.
Vendor-neutral technical specification.
RFQ package sent to suppliers and at least three benchmarked quotations.
EPC / OEM shortlist and selection rationale.
Refrigerant selection memo (NH3 / CO2 / HFO trade-off).
+ 2 more in the download

05 — Land, permits & regulatory

Land title / lease / concession documents and zoning confirmation.
Construction, environmental and operating permits (issued or expected).
Refrigerant handling licence / F-Gas registration where required.
Food-safety and pharma-GDP certifications planned or achieved.
Regulatory correspondence with authorities to date.

06 — ESG

Environmental & social impact assessment (ESIA).
Environmental & social management plan (ESMP).
Stakeholder engagement plan and grievance mechanism.
Labour, occupational health and safety policies.
Climate risk screening and adaptation notes.
+ 1 more in the download

07 — Delivery

Procurement plan and package split.
Construction schedule and long-lead item register.
Draft EPC / equipment supply contracts.
Commissioning and validation plan (with GDP protocols for pharma).
O&M plan and staffing schedule.

08 — Insurance

Insurance strategy memo and broker letter.
Construction all-risk and delayed start-up quotations.
Marine cargo cover for imported tranches.
Operations property, business-interruption and public-liability quotations.

09 — Financing

Term-sheet requests to lenders (redacted as needed).
Draft security package: mortgage, pledge, receivables assignment, guarantees.
Proposed capital stack and use-of-proceeds table (line-by-line vs BOQ).
DSCR / LLCR / PLCR sensitivities and covenant proposal.
Hedging strategy (FX, interest rate, energy, refrigerant).

10 — Legal & disputes

List of ongoing or threatened litigation, arbitration and regulatory investigations.
Material contracts register (customers, suppliers, licences, IP).
Recent legal opinions relevant to the project (jurisdictional, security, tax).

Next step

The single fastest way to make any of these packs credible is a vendor-neutral RFQ with three benchmarked equipment quotations. Start one now — you can attach it to the same data room.

Start a vendor-neutral RFQ

Educational buyer templates. Not financial, legal or investment advice. Financing depends on project quality, borrower eligibility, market conditions and lender approval. ColdMatch Group is supplier-neutral and financing-neutral — we do not rank, endorse or take commission from lenders.