Is the Refrigeration Procurement Software really free to use?

Yes. ColdMatch Group is buyer-first and vendor-neutral. Creating tenders, generating documents and receiving supplier quotes is free for buyers. Suppliers pay when they win qualified business.

What file formats are produced?

The wizard produces PDF and DOCX for narrative documents (RFQ, RFP, tender, SOW, executive summary) and XLSX for structured artifacts (BOQ, supplier evaluation matrix, vendor comparison sheet).

Does the platform support international standards?

Yes. Templates include HACCP, BRC, IFS, GDP, ISO 22000, EN 378, ASHRAE, ATEX, EIAR and regional food-safety references. You can tick applicable standards and the generated documents cite them in the correct sections.

Can I save a draft and resume later?

Every step auto-saves locally, and signed-in users can save named drafts, resume them from any device, duplicate projects and keep version history for audit trails.

How is data privacy handled?

Tenders are private by default. Sharing is opt-in via secure links; suppliers only see what you release. Uploaded drawings and specifications are encrypted in transit and at rest.

Does it work in multiple languages?

Yes. The wizard interface and generated documents support English, French, Spanish, Portuguese, Arabic, German, Italian, Russian, Japanese and Korean, matching the buyer's chosen locale.

Refrigeration Procurement Software

Refrigeration Procurement Software that respects your engineers

Traditional procurement software treats refrigeration like a commodity. ColdMatch Group treats it like the specialised engineering discipline it is. Every step of the wizard reflects how a refrigeration project actually needs to be scoped: temperature envelope before capacity, capacity before system architecture, system architecture before component selection, components before commercial terms.

Human Global Expert Guidance•Vendor-Neutral Procurement•Qualified International Suppliers•Commercial Confidentiality

Launch the Tender Wizard Back to Procurement Suite

Purpose-built for cold chain

Generic e-procurement suites force refrigeration teams into fields designed for office supplies. ColdMatch fields map directly to ASHRAE, EN 378 and industry practice, so engineers spend time on the project — not translating it into someone else's data model.

Enterprise features without the enterprise price

Auto-save, resumable drafts, version history, secure share links, procurement dashboard, multilingual documents and structured supplier evaluation are included at no cost to buyers.

Multi-project dashboard with search and filter
Draft management with resume-later
Version history and audit trail
Secure link sharing with per-supplier access
Multilingual generated documents (10 languages)
SoftwareApplication + FAQ + HowTo schema on every hub page

Integrations that matter

Prefill from an existing spec, export to your PM tool, and hand suppliers a workbook they can bid in directly. The platform is API-friendly and works alongside your ERP, PIM and document management system rather than trying to replace them.

How to run a refrigeration procurement cycle

Wizard-driven workflow from scoping to award.

1
Define the project envelope
Enter project country, industry, facility type (new build, expansion, retrofit), storage temperature bands, ambient conditions, capacity in m³ or tons, and daily throughput.
2
Specify the refrigeration system
Select system type (ammonia, CO₂ transcritical, cascade, HFC/HFO), refrigerant preference, and target components: compressors, evaporators, condensers, and control system.
3
Describe the building envelope
Add insulated panels, doors, flooring, loading docks, racking systems, and required standards (HACCP, BRC, GDP, ATEX, IFS) with regional certifications.
4
Attach drawings and BOQ
Upload architectural drawings, single-line diagrams, tender BOQ, and any existing technical specifications. The AI assistant flags gaps in real time.
5
Set commercial terms
Choose Incoterms, payment terms, warranty period, delivery deadline, installation and commissioning scope, training, spare parts and maintenance SLA.
6
Generate and distribute
Export the RFQ, RFP, tender document, SOW, BOQ, evaluation matrix and executive summary as PDF, DOCX or XLSX. Share a secure link with qualified suppliers worldwide.

Frequently asked questions

How ColdMatch Group works — independent B2B procurement and sourcing platform — ColdMatch Group is an independent B2B procurement and sourcing platform for industrial refrigeration, cold storage and cold-chain projects from USD $250K+, connecting buyers with qualified third-party suppliers, EPC contractors and independent financing providers.