Refrigeration Procurement Software that respects your engineers
Traditional procurement software treats refrigeration like a commodity. ColdMatch Group treats it like the specialised engineering discipline it is. Every step of the wizard reflects how a refrigeration project actually needs to be scoped: temperature envelope before capacity, capacity before system architecture, system architecture before component selection, components before commercial terms.
Purpose-built for cold chain
Generic e-procurement suites force refrigeration teams into fields designed for office supplies. ColdMatch fields map directly to ASHRAE, EN 378 and industry practice, so engineers spend time on the project — not translating it into someone else's data model.
Enterprise features without the enterprise price
Auto-save, resumable drafts, version history, secure share links, procurement dashboard, multilingual documents and structured supplier evaluation are included at no cost to buyers.
- Multi-project dashboard with search and filter
- Draft management with resume-later
- Version history and audit trail
- Secure link sharing with per-supplier access
- Multilingual generated documents (10 languages)
- SoftwareApplication + FAQ + HowTo schema on every hub page
Integrations that matter
Prefill from an existing spec, export to your PM tool, and hand suppliers a workbook they can bid in directly. The platform is API-friendly and works alongside your ERP, PIM and document management system rather than trying to replace them.
How to run a refrigeration procurement cycle
Wizard-driven workflow from scoping to award.
- 1Define the project envelopeEnter project country, industry, facility type (new build, expansion, retrofit), storage temperature bands, ambient conditions, capacity in m³ or tons, and daily throughput.
- 2Specify the refrigeration systemSelect system type (ammonia, CO₂ transcritical, cascade, HFC/HFO), refrigerant preference, and target components: compressors, evaporators, condensers, and control system.
- 3Describe the building envelopeAdd insulated panels, doors, flooring, loading docks, racking systems, and required standards (HACCP, BRC, GDP, ATEX, IFS) with regional certifications.
- 4Attach drawings and BOQUpload architectural drawings, single-line diagrams, tender BOQ, and any existing technical specifications. The AI assistant flags gaps in real time.
- 5Set commercial termsChoose Incoterms, payment terms, warranty period, delivery deadline, installation and commissioning scope, training, spare parts and maintenance SLA.
- 6Generate and distributeExport the RFQ, RFP, tender document, SOW, BOQ, evaluation matrix and executive summary as PDF, DOCX or XLSX. Share a secure link with qualified suppliers worldwide.